Virtual Assistant

Itelcore is looking for a dependable and organized Virtual Assistant to provide administrative and operational support to its remote team. Detailed, tech-savvy, multi-tasking, record-keeping workers will probably thrive in this full-time role.

The Virtual Assistant will take notes, handle email correspondence, help streamline office tasks, perform research, prepare documents and tasks, and organize files. There is excellent documentation as well – team members need to get a quick handle on what has been done, what is happening, and where, if appropriate, information is available.

• Company: Itelcore
• Position: Virtual Assistant
• Job Type: Full-Time
• Location: Remote – United States
• Salary: $43,000–$52,000 per year

Key Responsibilities

• Organize and share digital folders, files, trackers and administrative records.
• Make and keep calendars, schedules, appointments or meetings.
• Track email & tasks and refer to relevant team members.
• Create and design spreadsheets, reports, presentations, summaries and business documents.
• Help with regular planning, travel arrangements, vendor details and meeting arrangements.
• Do Internet research, sort information for projects.
• Provide administrative support on agreed platform across the company.
• Keep notes and completed records up-to-date and legible for easy reference of team-mates.
• Provide support to repeating and single-work tasks, maintaining priorities.
• Keep confidential business information and exercise discretion in handling of confidential information.
• Shadowed or conflicting information can be recognized and suited questions can be asked before performing a task.

Qualifications

• The successful individual will be comfortable in using Microsoft Office, Google Workspace, shared calendars, and typical remote collaboration software.
• High levels of organisation and time management is needed, especially when working on multiple assignments on a small scale. Excellent attention to detail required and be able to copy data between email, documents, Calendars, spreadsheets, task trackers etc.
• It’s also crucial that they possess strong writing and speaking abilities. When directions are not explicit or information contradicts you, you should be OK in asking short questions, not making assumptions that can cause errors.
• Relevant administrative experience or virtual assistant/office coordination experience would be advantageous. It is particularly important that they can work independently and complete follow-up reliably in a remote setting.

Salary & Work Environment

Itelcore’s salary range for this remote full-time position is from $43,000 to $52,000 a year. The role is typically for candidates within the United States that are able to work independently and effectively with digital workplace technologies.

What Makes this Job This?

This position allows for the development or enhancement of remote administration and coordination of business activities, communication, documentation and digital workflow management skills. Those who are organized, responsible, detail oriented, and adept at handling different administrative requirements might be a good match for this role.